According to a study by Blissfully, the average employee uses more than 8 apps to get their work done with that number increasing as the company grows. Having to jump in and out of various systems to create, collaborate, communicate, and report causes employees to lose focus, wastes their time, and makes collaboration more difficult. The rapid move to a remote workforce caused by the Covid-19 outbreak has only made this problem worse.
A typical collaboration workflow looks something like this:
- Employees start chatting about a problem and decide a meeting is needed.
- The team leader creates an invitation from their calendar, add a video conferencing link from a 3rd system, add in attendee emails from their mail system, attach relevant documents to the meeting invite from their file system.
- During the meeting; action items are captured in a digital note pad, participants are using chat/instant messages to share thoughts, and working on documents together.
- Post-meeting; tasks are set for individual team members to track todo’s, a file folder is created to share docs, a Group chat is set up for communication, follow-up meeting is booked, and outcomes/next steps are reported to the higher-ups.
The scenario above could require more than 12 different apps for each employee and it is something we have all experienced, sometimes several times a day.
An additional challenge with using so many apps is that it creates a large amount of Shadow IT. Most SaaS apps are not controlled by the IT org so they do not have good visibility into tool overlap/duplication and they cannot ensure the security of the apps. This leaves the company open to data breaches and making it almost impossible to optimize/control IT spend organization-wide.
If only there was a way for your employees to get all the tools they need to get work done in one place with one login. If only there was one place that IT could use to secure all of the apps in use and ensure that their IT stack and collaboration workflows are optimized.
G Suite Can Now Streamline your Daily Workflows
This week Google announced new upgrades and integrations to G Suite that will change the way you collaborate and access information to get work done.
We all struggle with the inefficiencies that come from having to access several different platforms in the course of the day to send emails & instant messages, schedule meetings, join group chats, create & collaborate on documents, make phone & video calls, and more. The rapid shift to enable a remote workforce has only exacerbated this problem as workers have added additional apps to help them stay productive and connected with teammates while working from home.
Luckily, G Suite aims to solve this by integrating core tools like video, chat, email, files, and tasks, and making them better together, so that you can more easily stay on top of things, from anywhere.
This allows for a new level of Collaboration Design with G Suite that intelligently brings together the people, content, and tasks you need to make the most of your time. You can be more efficient with less context switching and focus on the task at hand with fewer distractions.
Want early access to these great features? As a Google Cloud Primer Partner, we can help! Schedule a free consultation to learn more.
One Workspace to Rule them All
The inbox is where most people start their day so that is becoming your new home for work in G Suite. Without leaving your inbox you can easily join video meetings with Meet, communicate more seamlessly with Chat, and access your favorite third-party apps, including DocuSign, Salesforce, and Trello, so you can get updates and take action within any kind of conversation—across Gmail, Chat, and rooms.
Check out Google’s blog post or watch the video below to learn more.
Enhanced Security for Meet and Chat
In addition to the collaboration enhancements to G Suite, Google will also be rolling out new security capabilities for Google Meet that give hosts more control over meetings, such as who can join or collaborate within them. Starting with consumer and G Suite for Education customers, these features will include:
- Knocking controls: Once an attendee is ejected, they won’t be able to attempt to join the same meeting again by knocking, unless the host re-invites them.
- Safety locks: Hosts can now decide which attendees can chat or present in the meeting.
Google will also be extending the strong phishing protections that are built within Gmail to Google Chat. For example, if a user clicks on a link in Chat, it will be scanned in real-time and flagged if it’s found to contain malicious content. Stay tuned for more details on new security features.
Better, Faster Collaboration with G Suite is Coming!
At Wursta, our goal is to help you work smarter in the Cloud through Collaboration Design to integrate systems, streamlines workflows, optimize your IT stack, and train users. We are very excited to see how these new G Suite features will help our clients keep their teams happy, healthy, and productive no matter where they are working from.
This is just the start. In the future, you’ll see Google’s new integrated workspace expand even further—with features like picture-in-picture video calls right in Gmail; the integration of Google Meet into your content tools like Docs, Sheets, and Slides; and more.